Privacy Policy

1. Who we are

GeoProx is a software platform providing digital tools for street works risk assessments, proximity searches, site inspections, sampling regimes and related operational management.

If you have any questions about this policy or how your data is handled, you can contact us at admin@geoprox.co.uk.

2. Information we collect

We may collect and process the following types of personal data:

a) Information you provide directly

• Name
• Email address
• Company name
• Job title
• Login credentials
• Information submitted via contact forms or demo requests

b) Information collected through use of the platform

• User activity within the system
• Uploaded documents, images or site evidence
• Permit and site assessment data entered by users
• System usage and audit logs

c) Technical information

• IP address
• Browser type and version
• Device and operating system
• Usage data and analytics (where enabled)

3. How we use your information

We use your personal data for the following purposes:

• To provide, operate and maintain the GeoProx platform
• To create and manage user accounts
• To communicate with users regarding access, support and service updates
• To improve system performance, security and user experience
• To comply with legal and regulatory obligations
• For internal analytics and reporting

We do not sell or rent personal data to third parties.

4. Legal basis for processing

Under UK GDPR, we process personal data on the following lawful bases:

• Performance of a contract — to deliver the services you request
• Legitimate interests — to operate and improve our platform
• Legal obligation — where required by law
• Consent — where explicitly provided (for example, marketing communications)

5. Data sharing

We may share personal data with trusted third parties only where necessary, including:

• Cloud hosting and infrastructure providers
• Analytics and monitoring services
• Professional advisers (legal, financial, compliance)

All third parties are required to handle data securely and in accordance with data protection legislation.

6. Data storage and security

We implement appropriate technical and organisational measures to protect personal data, including secure cloud infrastructure, role-based access controls, encryption where appropriate and regular system monitoring.

Data is retained only for as long as necessary to fulfil its intended purpose or to meet legal requirements.

7. International transfers

Where data is processed outside the UK, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections.

8. Your data protection rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request data portability
• Withdraw consent at any time (where applicable)

To exercise your rights, contact us at admin@geoprox.co.uk.

9. Cookies

Our website may use cookies to improve functionality and analyse usage. You can control cookie settings through your browser. A separate cookie policy may be provided where required.

10. Third-party links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites.

11. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, with the updated date shown at the top.

12. Contact us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact admin@geoprox.co.uk.